Job Description
We are looking for a dedicated Administrative Assistant to join our team in Panama. The ideal candidate will handle a variety of administrative and clerical tasks, ensuring the efficient operation of the office. This is a full-time, on-site position that requires daily presence at our office.
Main Responsibilities
- Answer and direct phone calls and emails.
- Organize and schedule meetings and appointments.
- Maintain contact lists and manage office supplies.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies and research new deals and suppliers.
- Book travel arrangements and prepare expense reports.
- Provide general support to visitors and act as the point of contact for internal and external clients.
- Handle sensitive information in a confidential manner.
- Participate in the planning and execution of company events and meetings.
Requirements
- Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
Desirable Skills
- Previous experience in an administrative role in Panama.
- Proficiency in both English and Spanish.
- Experience with office management software like MS Office, Google Workspace, etc.
- Basic bookkeeping skills.
- Familiarity with travel and event coordination.
- Knowledge of local business and administrative protocols.
Benefits
- Competitive salary and additional benefits.
- Opportunities for professional development and continuous training.
- Collaborative and supportive work environment.
- Access to modern office equipment and tools.
- Certifications and training opportunities.